Healthcare Metadata Management: 3 Critical Capabilities to Creating A Unified, Automated Approach

Amnon Drori, CEO of Octopai

The healthcare industry, like many others, has become a data driven industry collecting data from patients, doctors, labs, and payers that are all crucial to patient healthcare diagnosis and outcome. When it comes to research, data can be useful in creating emerging healthcare technological innovations, pharmaceutical discoveries, as well as other advances in the market but it also is accompanied by strong regulatory compliance, like stringent HIPAA laws, that dictate that this data is kept private and secure. 

In fact, in 2019 there were a reported 418 HIPAA violations, which amounts to 34.9 million Americans who have been victims of healthcare data breaches, which is roughly 10% of the US population. And in 2020, there were 17 hospitals, health systems, and health plans that have settled for HIPAA violations.

The highest penalty for a HIPAA breach is $1.5 million per year and a violation can cost anywhere from $100-$50,000 depending on each case. That is why, the Bureau of Labor and Statistics estimates that positions for compliance officers will grow by over 8% from 2016 through 2026 because the need to keep healthcare information secure is critical and growing, especially in today’s COVID-19 environment.

Just this week, several health IT players have announced support for the recent HR 7988 bill that would mandate the Department of Health and Human Services to encourage “covered entities” to adopt best practices for complying with HIPAA laws, specifically in relation to security. And while security is a major concern – it goes hand-in-hand with data management. Understanding that data is secure, how to access data and following the data lineage from start to finish will help all healthcare organizations be HIPAA compliant.

Healthcare organizations understand how crucial data is; however, they have yet to understand the value of a robust, unified approach to data management that provides an organization with a single of view of  metadata across all business intelligence systems used in the healthcare organization so that accessibility is simple, errors can be detected immediately, and data lineage can be traced in seconds. What also yet to be recognized is that data management is key in keeping in regulatory compliance with HIPAA. Unfortunately, many healthcare organizations are still operating on a manual system and if they are using  systems with automated capabilities, they are often not unified – creating an enormous task of aggregating metadata manually which, by nature, is error-prone. Manual data management will lead to a wealth of HIPAA issues.

“This is an area both payers and providers have underinvested in and have remained behind compared to other industries, while their consumers have grown accustomed to data-driven experiences from other industries,” stated Munzoor Shaikh, senior director of healthcare and life sciences at West Monroe Partners, to TechTarget.

In order to create a unified, automated approach to metadata management and business intelligence, one that will keep the organization HIPAA compliant, three critical capabilities must be put in place by the BI & analytics teams – automated data lineage, automated data discovery and an automated business glossary.

1. Automated data lineage and discovery will enable the business intelligence team to locate an error in a report immediately, track the source of the data automatically, and fix that error quickly, much to the delight of the healthcare. Automated data lineage also allows BI teams to quickly and easily conduct impact analysis ahead of making a change to any ETL process as well as find the root-cause of a reporting error by tracing data back to its origin.

2. Another important capability is automated data discovery, which enables BI teams to locate the data scattered throughout their BI environment in seconds.  Accessing accurate data efficiently will be heavily relied upon to make the most crucial business decisions and automating the process allows healthcare executives to easily create accurate reports so that decisions can be made fast. This is especially important at a time where constant, rapid changes are happening continuously and unpredictably.

3. A business glossary is a cornerstone of data management for healthcare executives operating in different locations and in different departments because it creates company-specific business terms and definitions so that there is a universal language for data input across every department within a corporation. This is an important step to organizing data since it assigns terminology to specific data, minimizing the use of different terms throughout various departments for the same data assets.

Creating a unified system for data across a healthcare organization will ultimately lead to better patient treatment and outcome, the unlimited potential for innovation, and efficiency that will impact executives, payers, and patients alike. However, compromised or misplaced data can put the patient and hospital at high risk.

About Amnon Drori

Amnon Drori is the CEO of Octopai, a provider of metadata management automation for BI & Analytics. Before co-founding Octopai he led sales efforts at companies like Panaya (Acquired by Infosys), Zend Technologies (Acquired by Rogue Wave Software), ModusNovo and Alvarion, and also served as the Chief Revenue Officer at CoolaData, a big data behavioral analytics platform.

12 Recently Launched COVID-19 Vaccine Management Solutions to Know

12 Recently Launched COVID-19 Vaccine Management Solutions

An in-depth look at twelve recently released COVID-19 vaccine management solutions as COVID-19 vaccines are being distributed nationwide.

1. Microsoft

launches a COVID-19 vaccine management platform with partners Accenture and
Avanade, EY, and Mazik Global to help government and healthcare customers
provide fair and equitable vaccine distribution, administration, and monitoring
of vaccine delivery.

Microsoft Consulting Services (MCS) has deployed over 230 emergency COVID-19 response missions globally since the pandemic began in March, including recent engagements to ensure the equitable, secure, and efficient distribution of the COVID-19 vaccine.

2. Accenture

Accenture recently rolled out a comprehensive vaccine management solution to help government and healthcare organizations rapidly and effectively plan and develop COVID-19 vaccination programs and related distribution and communication initiatives. Expanding on Accenture’s contact tracing capability that leverages Salesforce’s manual contact tracing solution, the platform is rapidly deployable and designed to securely track a resident’s vaccination journey, from registration and appointment scheduling to final vaccine administration and symptom follow-ups.

3. VigiLanz

VigiLanz, a clinical surveillance company launched their new mass vaccination support software, VigiLanz Vaccinate provides end-to-end management of the entire vaccination process, enabling hospitals to maximize the success of mass vaccination events for healthcare workers. VigiLanz Vaccinate streamlines vaccine administration and management by making it easy for staff to register and provide consent while automating workflows for program administrators. Its real-time insights into volume needs to reduce vaccine waste, while analytics give visibility into vaccination and immunity rates at the individual, department, hospital, and system-level.

4. BioIntelliSense

UCHealth recently deployed BioIntelliSense BioButton™ Vaccine
Monitoring Solution
, an FDA-cleared medical-grade wearable for continuous
vital sign monitoring for up to 90-days (based on configuration) to healthcare
workers receiving COVID-19 vaccine UCHealth’s staff and providers will wear the
BioButton device for two days prior and seven days following a COVID-19 vaccine dose
to detect potential adverse vital sign trends. Together with a daily
vaccination health survey and data insights, the wearer may be alerted of signs
and symptoms to guide appropriate follow-up actions and further medical management.

5. VaxAtlas

VaxAtlas launches a
digital platform to support the COVID-19 vaccination process making it easy for
anyone to schedule and manage their vaccinations. Through a comprehensive suite
of on-demand tools, VaxAtlas manages the process of getting COVID vaccinations
from beginning to end. The platform provides access to a national certified
pharmacy network for local appointment scheduling, recall alerts, second dose
reminders, as well as QR clearance passes for vaccine validation. VaxAtlas
alleviates the complexity associated with vaccine logistics and helps to get
people back to work and back to living their lives.

6. DocASAP

DocASAP launches COVID-19
Vaccination Coordination Solution to help healthcare providers and payers meet
the urgent demand for vaccinating the nation. DocASAP’s COVID-19 Vaccination
Coordination Solution will help providers and payers guide people through the
vaccination process with pre-appointment engagement, online appointment scheduling
and reminders, and post-appointment wellness tracking. This will help reduce
the burden on staff and call centers to manage the sheer volume and complexity
of these appointments, and better coordinate the influx so providers can
effectively deliver the needed care. DocASAP will support the phased approach
to rolling out vaccinations, beginning with front-line healthcare staff.

7. Allied Identity

Allied Identity announced the launch of Vaxtrac, comprehensive vaccination management and credentialing platform designed to aid in the local, national and international response to COVID-19 and other communicable diseases. Vaxtrac uses SICPA’s proprietary CERTUS™ service in order to ensure the security of vaccination records and credentials.

8. Net Health

Net Health has developed a proprietary web-based Mobile Immunization Tracking platform to more efficiently manage on-site
immunizations. To ensure compliance, Net Health’s Mobile Immunization
Tracking platform tracks verification and enables employee consent forms to be
electronically recorded. Immunization data and the Vaccine Information Sheet
(VIS) are pulled directly from the Centers for Disease Control (CDC) database
and fields are auto-populated so clinicians do not have to manually enter data.
This ensures information in the employee record is accurate and saves time as
the clinician moves from one employee to the next.

9. Traction on Demand

Vancouver tech company, Traction on Demand,
has developed a COVID-19 Vaccine Clinic Accelerator. The accelerator helps
health authorities track all the critical details of their clinics including
type, location, staff members, and cold storage units available on-site and
applies CDC’s COVID-19 Temporary Clinic Best Practices to a
Salesforce-based mobile app, providing organizations with a digitized CDC
checklist, auditable clinic administration including a permanent auditable
record of all vaccination clinics an organization holds, critical risk
identification, and shift tracking.

10. MTX Group

MTX Group launches a
comprehensive end-to-end COVID-19 vaccine administration, management, and
distribution Solution for state and local public health agencies built on
Salesforce. The MTX vaccine management solution brings together the various
components of a COVID-19 vaccination program, including vaccine administration
and inventory management. MTX also works with public health departments to
identify necessary steps to promote vaccination adoption within a community.
The vaccine management solution is secure, portable, interoperable, and
provides data-driven vaccination program management capabilities.

11. Infosys

The Infosys
Vaccination Management (IVM) Salesforce Solution
is an end-to-end offering
for automating tasks, integrating data sources, and delivering a seamless
vaccination program that offers supply chain visibility and future demand
forecasting. Disparate systems won’t work for this unprecedented health crisis.

12. Phresia

Phresia provides an end-to-end COVID-19 vaccine management solution for outreach, intake, reminder, and recall tools to increase vaccine uptake. Key features include communicating with patients about vaccine availability, send appointment reminders and boost recall, manage your waitlist, automate patient intake for vaccine visits, including consents, questionnaires, and patient education, and screen patients for vaccine hesitancy and maximize uptake by delivering personalized messaging based on those survey results.